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Thank you for supporting our Grammar Christmas Fair.  


Helping in anyway helps a huge amount! We ask people to contribute by donating:

  • Time - organisation, setting up, on the day slots, packing away

  • Donations of tombola, baking, raffle contributions

  • Spreading the word - promoting the fair for greater footfall

Thank you to all those that have volunteered - the email is flying into your email box with instructions.

Important info

- You are welcome to bring your child/ren with you to help but obviously you are responsible for them while onsite

- Feel free to wear festive costume – all adds to the fun – but not mandatory

- Hi vis jackets are available for those helping in the car park but if you have your own, please bring it as it’s likely to be a better fit.

- Volunteers may park onsite at BWS while helping but please don’t stay beyond your finish time unless you are visiting the Fair. NS – Gates will be locked after we finish regardless of any cars onsite!

Grammar Christmas Fair team


What does volunteering entail?

Feel free to book for more than one activity, especially if you are helping all day. For example, 2 hours on car park
duty, 2 hours selling raffle tickets


SETTING UP - Friday 24 November  4 – 7 pm
We need the following number of volunteers to help with setting up - the more the merrier and quicker we get done.

If you could say how long you are available between 4 – 7 pm (ideally with a minimum of at least 2 hours)

- 8 people - moving/setting up tables and decorations
- 4 people - labeling tombola items
- 1 or 2 people - transferring cakes/decorations from SWGS site to BWS Sports hall
- 2 people - moving café items from dining hall and setting up cafe


THE DAY OF THE FAIR - Saturday 25 November

8:30 - 10:00 - Setting up
- 4 people - Helping stallholders check-in and set up in the Sports’ Hall
- 4 people - Directing visitors/manage car parking at Main entrance
- 2 people – Front desk welcome
- 4 people – set up cafe


10:00 - 14:00 - During the Fair (or for 2 hour shifts within that eg 10:00 - 12:00; 12:00 - 14:00)
- 2 people – Front desk - meet and greet, log attendees
-2 people – Raffle ticket sales
-2 people - Directing visitors/manage car parking at Main entrance (Hi vis jacket provided or bring your own)
-2 people - Welcoming visitors at Cathedral Close Gate
-2 people - Welcoming visitors at Number 11, North Walk, Cathedral Close
-4 people - Serving in Cafe
- 1 person - Running children’s tombola (I already have Sue Stubbs and friend booked for adult tombola who will
provided match funding)
- 2 people – helping on book stall
- 2 people – Running BWS/SWGS stall (probably human fruit machine)
- 2 people - Running BWS 2nd hand uniform sale in Number 11


14:00 - 15:00 - Clear up
- 4 people - Take down cafe; wash up cups
- 8 people - Fold up and store tables/Sweep floor and remove rubbish
- 2 people - Remove signs at entrances and decorations within Sports Hall
- 2 people - Take recycling home

New Grammar Christmas fair (6).png


Contact Info
& Enquiries


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Friends of South Wilts Grammar School is a UK Registered Charity 1004467. 

Bishop Wordsworth's School Parent's Association.  Charity number: 1081166

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